CAALL — Canadian Association of Administrators of Labour Legislation

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CAALL Constitution

• Name
• Objectives
• Membership
• Funds
• Officers Executive Committee
• Honorary Officers
• Duties of Officers, Executive Committee
• Standing and Ad Hoc Committees
• Meetings
• Representation at Meetings
• Voting at Meetings
• Attendance of non members at Meetings
• Relations with similar Associations
• Definition of Labour Legislation
• Amendment
• Language

Name

This Association shall be known as the Canadian Association of Administrators of Labour Legislation.

Objectives

The objectives of the Association shall include the following:

1. to encourage co-operation among members of the Association;
2. to provide a forum for study and exchange of views and experiences on administration and enforcement of labour legislation;
3. to encourage research on subjects related to the work of Labour Departments;
4. to encourage high standards of administration of labour legislation.

Membership

1. Membership in the Association is open to the Labour Program of Human Resources and Social Development Canada and Provincial Departments of Labour of Canada. Other agencies which administer labour legislation may participate in the work of the Association with the approval of the Executive Committee and send delegates to Annual Meetings.
2. Membership shall be granted on payment of an annual fee as determined at an annual meeting of the Association.

Funds

1. The funds of the Association shall be used to further the objectives of the Association.
2. All proposals for CAALL funding shall be presented first in writing to the CAALL Secretariat. The Secretariat will provide a report/analysis of the funding request to the Executive Board. The Executive Board can accept or turn down the funding request or recommend the project for review and decision by CAALL members.

Officers of the Executive Committee

1. The officers of the Association shall consist of a President, First Vice-President, Second Vice-President, Third Vice-President, Fourth Vice-President and Secretary. These officers, together with the immediate Past President, shall constitute the Executive Committee.
2. The President and Vice-Presidents shall be elected at the annual meeting and shall hold office for a two-year term and be eligible for re-election thereafter.
3. The Secretary shall be appointed by the Department of Human Resources and Social Development Canada with the concurrence of the Executive Committee.

Honorary Officers

Honorary Presidents may be elected at an annual meeting on the recommendation of the Executive Committee. They may hold office for life unless, in the opinion of the Executive Committee, they assume a position which may conflict with the impartiality attributed to civil servants.

Duties of Officers, Executive Committee

1. The President shall preside at all meetings of the Association and of the Executive Committee, direct the activities of the Secretary and be an ex-officio member of all committees.
2. The Vice-Presidents in the order named shall perform the duties of the President in his absence.
3. An Executive Member or a member shall be assigned to each Standing Committee as a Liaison Officer in order to maintain strong linkages between CAALL and the committees.
4. The Secretary shall have charge of the records and other documents of the Association; receive and have charge of all revenue; sign cheques for expenditures authorized by the President; keep a full and complete record of receipts and disbursements; keep a record of the proceedings and minutes of meetings of the Association and of the Executive Committee; conduct correspondence pertaining to the office; serve as an ex-officio member of all committees; furnish information and perform such other duties as may be directed by the Association or by the Executive Committee; and shall present a detailed report at each annual meeting of the Association.
5. The business of the Association between meetings shall be conducted by the Executive Committee either in meetings or by correspondence as the Committee may from time to time find convenient. All questions coming before the Committee shall be decided by a majority vote of its members recorded either in person or in writing lodged with the Secretary.
6. If a member of the Executive Committee cannot be present at a meeting of the Executive Committee, he may appoint a substitute to represent him.

Standing and Ad Hoc Committees

1. The Executive Board shall establish standing committees on labour relations, policy and research, labour standards, occupational safety and health, women and employment, international labour affairs, and may establish such other standing committees as may be deemed appropriate.
2. The standing committees shall seek to fulfil the objectives of the Association under their terms of reference and shall report to the Executive Board as requested and to the annual meeting.
3. The Executive Board may also establish ad hoc committees as appropriate.

Meetings

1. There shall be two meetings of the Association per year.
2. The first meeting shall be held in May and will be called the CAALL Spring Meeting. This meeting will be held by the Labour Program of Human Resources and Social Development Canada.
3. The second meeting shall be held each September or October and will be called the CAALL Annual Meeting. The location of this meeting will rotate from jurisdiction to jurisdiction. If it is found impracticable to meet either at the time or place decided upon, the Executive Committee may change either the time or place previously decided upon.
4. A quorum for a meeting of the Association shall consist of a majority of the members.

Representation at Meetings

Each member is entitled to have one or more delegates at meetings of the Association. A fee, as determined by the Executive Committee, may be charged to each delegate. All delegates are entitled to participate in the discussions subject to any limitations imposed by the presiding officer.

Voting at Meetings

Each member is entitled to vote on questions coming before a meeting of the Association, which vote shall be cast by the Deputy Minister of each Department of Labour or his designated representative.

Attendance of non-members at Meetings

Attendance of non-members at meetings of the Association shall be at the discretion of the Executive Committee.

Relations with similar Associations

The Association shall maintain relations with other associations of a similar nature and may accept invitations to send delegates to the meetings of such other associations and may admit to its annual meeting delegates from such other associations.

Definition of Labour Legislation

For the purposes of this Association "labour legislation" means any legislation that directly or indirectly deals with or affects the relationships between employers and employees or provides benefits or protection to workers, and includes labour statistics.

Amendment

1. The Constitution may be amended at a meeting of the Association by a two-thirds vote of the members in attendance, provided that written notice of a proposal to amend the Constitution is filed by a member with the Secretary and circulated to all members at least one month prior to the meeting.
2. The requirement to give notice may be waived with the unanimous consent of all members in attendance at a meeting.

Language

1. The Association is bilingual.
2. Simultaneous interpretation services will be made available for all meetings.
3. The cost for the translation and interpretation services will be shared amongst CAALL member jurisdictions. The federal department will assume one-third of the costs and the other two-thirds will be shared amongst the other CAALL member jurisdictions in accordance with a formula based on the percentage of the population in each jurisdiction.

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